The Company

Plenary Group is a leading specialized developer of long-term Public-Private Partnership (PPP) projects. Since its inception in 2005, we have built a portfolio of 29 projects and more than $16 billion in North American assets under management. We are determined in our approach to deliver first-class infrastructure, build the right delivery solutions for the projects we work on and inspire people with our vision for transformational spaces. Recent successes in California include the Long Beach Civic Center project and the UC Merced 2020 project which are both currently under construction. Learn more about us by visiting www.plenarygroup.com

The Role

We are seeking a dynamic and driven individual to join our LA team. In this role, you will be responsible managing the proposal workflow including proposal development, business development and related marketing tasks. You will ensure that Plenary responds to solicitations (Requests for Proposals (RFP), Request for Information (RFI), etc.) with high quality and client-focused content when preparing the proposals. Reporting to the Proposal Manager, the Proposal Coordinator will create cohesive and articulate narratives through the integration of information provided in various formats (pre-written, verbal, graphic). The Proposal Coordinator will manage internal proposal deliverables with high emphasis on proposal design. This position will be based in Plenary's Los Angeles Office and may require some travel based on project needs.

Sounds challenging and exciting right? Check out the role and the attributes you need to be successful in the Proposal Coordinator - Infrastructure position:

Responsibilities

Coordination

  • Review and take on incoming Request for Proposals (RFP's) and Request for Information (RFI's)
  • Identify RFP/RFI deliverables and establish submission schedules
  • Coordinate proposal kick-off and review meetings, identify and track action items and maintain communication with team members regarding deadlines and requirements
  • Coordinate, organize and assemble material and required content
  • Coordinate bid debriefs including tracking proposal efforts, outcomes and lessons learned that can be applied on future submissions

Production

  • Assist in the proposal production process by liaising with contributors from all levels of the organization
  • Proofread and edit proposals to ensure they follow Plenary standards for accuracy, quality writing, marketing focus and brand
  • Assist in developing and implementing win strategies, marketing themes and differentiators in proposal submissions
  • Develop marketing materials for proposals including project sheets, firm overviews, resumes and other materials
  • Design proposals, qualification documents, reports and presentation materials
  • Execute the layout, printing, and delivery of proposals

Administration

  • Ensure all prepared proposal and qualification submissions are high quality, compliant and communicate our capabilities and value of service
  • Create and update templates, project profiles and team member resumes
  • Document management and distribution of documents to the Origination and/or client teams
  • Maintain up-to-date proposal folders and logs
  • Attend meetings as required
  • Perform other duties as assigned to ensure the success of the team and the entire organization.

Qualifications

  • Minimum Bachelors degree preferably in English, Creative Writing, Graphic Design or equivalent combinations of education and experience will be considered
  • At least one years' experience in proposal coordination or graphic design an advantage
  • Experience working in infrastructure and construction industry preferred
  • Strong writing, editing and proofreading skills
  • Demonstrated experience working in a fast-paced environment managing multiple deliverables
  • Creative, highly-motivated and innovative individual
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio)
  • Proficiency with the Adobe Creative Suite (InDesign, Illustrator Photoshop, etc.)

What We Offer:

  • Competitive salary with annual bonus potential
  • Comprehensive benefits package including dental, optical and medical and 401-k retirement savings plan with employer contribution
  • Four weeks vacation
  • Long-term development opportunities and ability to be part of an exciting and growing industry